Goto Section: 0.606 | 0.701 | Table of Contents
Revised as of September 1, 2021
Goto Year:2020 |
§ 0.607 Transcript, recording or minutes; availability to the public.
(a) The agency will maintain a complete transcript or electronic
recording adequate to record fully the proceedings of each meeting
closed to the public, except that in a meeting closed pursuant to
paragraph (h) or (j) of § 0.603, the agency may maintain minutes in lieu
of a transcript or recording. Such minutes shall fully and clearly
describe all matters discussed and shall provide a full and accurate
summary of any actions taken, and the reasons therefor, including a
description of each of the views expressed on any item and the record
of any roll call vote. All documents considered in connection with any
item will be identified in the minutes.
(b) A public file of transcripts (or minutes) of closed meetings will
be maintained in the Office of the Secretary. The transcript of a
meeting will be placed in that file if, after the meeting, the
responsible Bureau or Office Chief determines, in light of the
discussion, that the meeting could have been open to the public or that
the reason for withholding information concerning the matters discussed
no longer pertains. Transcripts placed in the public file are available
for inspection under § 0.460. Other transcripts, and separable portions
thereof which do not contain information properly withheld under
§ 0.603, may be made available for inspection under § 0.461. When a
transcript, or portion thereof, is made available for inspection under
§ 0.461, it will be placed in the public file. Copies of transcripts may
be obtained from the duplicating contractor pursuant to § 0.465(a).
There will be no search or transcription fee. Requests for inspection
or copies of transcripts shall specify the date of the meeting, the
name of the agenda and the agenda item number; this information will
appear in the notice of the meeting. Pursuant to § 0.465(c)(3), the
Commission will make copies of the transcript available directly, free
of charge, if it serves the financial or regulatory interests of the
(c) The Commission will maintain a copy of the transcript or minutes
for a period of at least two years after the meeting, or until at least
one year after conclusion of the proceeding to which the meeting
relates, whichever occurs later.
(d) The Commissioner presiding at the meeting will prepare a statement
setting out the time and place of the meeting, the names of persons
other than Commission personnel who were present at the meeting, and
the names of Commission personnel who participated in the discussion.
These statements will be retained in a public file in the Minute and
Rules Branch, Office of the Secretary.
[ 42 FR 12867 , Mar. 7, 1977, as amended at 71 FR 15618 , Mar. 29, 2006]
Subpart G—Intergovernmental Communication
Source: 66 FR 8091 , Jan. 29, 2001, unless otherwise noted.
Goto Section: 0.606 | 0.701
Goto Year: 2020 |
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