Goto Section: 54.630 | 54.632 | Table of Contents
Revised as of January 15, 2020
Goto Year:2019 |
§ 54.631 Audits and recordkeeping.
(a) Random audits. All participants under the Telecommunications
Program and Healthcare Connect Fund Program shall be subject to random
compliance audits to ensure compliance with program rules and orders.
(b) Recordkeeping. Participants, including Consortium Leaders and
health care providers, shall maintain records to document compliance
with program rules and orders for at least five years after the last
day of service delivered in a particular funding year sufficient to
establish compliance with all rules in this subpart.
(1) Telecommunications Program. (i) Participants must maintain, among
other things, records of allocations for consortia and entities that
engage in eligible and ineligible activities, if applicable.
(ii) Mobile rural health care providers shall maintain annual logs for
a period of five years. Mobile rural health care providers shall
maintain annual logs indicating: The date and locations of each
clinical stop; and the number of patients served at each clinical stop.
Mobile rural health care providers shall make their logs available to
the Administrator and the Commission upon request.
(iii) Service providers shall retain documents related to the delivery
of discounted services for at least five years after the last day of
the delivery of discounted services. Any other document that
demonstrates compliance with the statutory or regulatory requirements
for the rural health care mechanism shall be retained as well.
(2) Healthcare Connect Fund Program. (i) Participants who receive
support for long-term capital investments in facilities whose useful
life extends beyond the period of the funding commitment shall maintain
records for at least five years after the end of the useful life of the
facility. Participants shall maintain asset and inventory records of
supported network equipment to verify the actual location of such
equipment for a period of five years after purchase.
(ii) Service providers shall retain records related to the delivery of
supported services, facilities, or equipment to document compliance
with the Commission rules or orders pertaining to the Healthcare
Connect Fund Program for at least five years after the last day of the
delivery of supported services, equipment, or facilities in a
particular funding year.
(c) Production of records. Both participants and service providers
under the Telecommunications Program and Healthcare Connect Fund
Program shall produce such records at the request of the Commission,
any auditor appointed by the Administrator or Commission, or any other
state or federal agency with jurisdiction.
(d) Obligation of service providers. Service providers in the
Telecommunications Program and Healthcare Connect Fund Program must
certify, as a condition of receiving support, that they will provide to
health care providers, on a timely basis, all information and documents
regarding supported equipment, facilities, or services that are
necessary for the health care provider to submit required forms or
respond to Commission or Administrator inquiries. The Administrator may
withhold disbursements for the service provider if the service
provider, after written notice from the Administrator, fails to comply
with this requirement.
Effective Date Note: At 84 FR 54979 , Oct. 11, 2019, § 54.631 was
revised. Section 54.631(d) contains information collection and
recordkeeping requirements and will not become effective until approval
has been given by the Office of Management and Budget.
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Goto Section: 54.630 | 54.632
Goto Year: 2019 |
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